Purchase Officer
Closing Date: March 31, 2024
Vacancy#: FMIC/HR/487
Number of Positions: 2
Background
FMIC, a 176-bed tertiary care hospital in Kabul, stands as an innovative public-private partnership between the governments of Afghanistan and France, La Chaine de l'Espoir, and the Aga Khan Development Network (AKDN). Managed by Aga Khan University on behalf of AKDN, FMIC delivers exemplary healthcare services across 34 provinces, offering in-patient and outpatient care to adults and children, diagnostic services, post-graduate medical education, and extensive training programs for healthcare professionals. FMIC's commitment to excellence is exemplified by the Gold Award bestowed by the International Hospital Federation (IHF) in 2021, recognizing its pioneering use of technology in Afghan healthcare. As a trailblazer, FMIC secured the title of the first ISO-certified hospital in Afghanistan in 2009, marking a pivotal moment in its relentless pursuit of quality standards. In a significant milestone, November 2022 witnessed FMIC achieving SafeCare's Level 5 Standards accreditation with an impressive 99% compliance rate. This accreditation underscores FMIC's unwavering dedication to providing top-notch healthcare services. The 46th IHF International Award in 2023 further affirms FMIC's position as a leader in healthcare excellence. The prestigious recognition includes honorable mentions in two distinguished categories — the Dr. Kwang Tae Kim Grand Hospital Award and the Seddiqi Holding Excellence Award for Corporate Social Responsibility. FMIC's journey is not just a story of accolades; it is a narrative of transformative healthcare, where each milestone represents a commitment to raising the bar and ensuring that Afghan communities receive world-class medical services.
Job summary
We are looking for a detail-oriented and qualified purchase officer to procure high-quality and cost-effective supplies within the stipulated deadlines in compliance with the FMIC policies.
Responsibilities
a. Regular Responsibilities
- Purchase various items based on approved purchase requisitions within the specified time frame and in accordance with the institution's policy.
- In the case of purchasing non-recurring and high value items (i.e., more than AFN 12.5K), obtain the minimum three best quotations after doing an extensive market survey and get them approved by the Purchase Committee before placing the order.
- Prepare all the purchase orders and maintain the record.
- Coordinate with finance and ensure timely payment to all suppliers.
- Prepare the fortnightly report on purchases and work-in-progress assignments and submit it to the immediate supervisor.
- Clear all the advances taken for international procurement within the stipulated deadline.
- Prepare the monthly or annual contract with suppliers for regular supplies and consumables.
- Carry out any other tasks as and when assigned by the supervisor or department head.
b. Periodic Responsibilities
- Prepare a weekly report on the outstanding requisition and submit it to the immediate supervisor for review and instruction.
Qualifications and Requirements
- Bachelor in Business Administration from a recognized university.
Work experience
Knowledge and competencies.
- Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors).
- Excellent negotiation skills
- Knowledge about hospital supplies.
- Good communication, interpersonal and management skills
- Ability to work under difficult working conditions
- Good computer skills, especially MS Office
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
Submission Guideline:
Dear applicants,
To apply for this vacancy, please use the following link:
https://docs.google.com/forms/d/1FUczkVxI867FJbm8GoAzXWXiNDl3dSAEiNyIlkxXEhM/edit
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Make sure to press submit at the end of the application.
Please note:
You are allowed to apply only before the closing date
Before submitting your resume, make sure that it has specific details about your qualifications and experience, including the dates.
Only short-listed candidates whose applications respond to the criteria will be contacted.
If you are not invited for a written test or interview within a four-week period of time, please consider that your application was not considered for this vacancy.
Validated copies of academic certificates/diplomas will be requested only if you are selected.
